Malaysia Expat Forum

Thomanji
Joined 2010
Posts: 14

6 years ago

Personal Assistant for our Chairman (Kuala Lumpur, Malaysia)

6 years ago

We are looking for a Personal Assistant for our Chairman. We are a international consulting company with focus on the German market. If the candidate speaks German it would be a plus.

ESSENTIAL PURPOSE OF THIS POSITION:

Performs a wide range of administrative and general support duties of a highly responsible and confidential nature. The position requires a high degree of initiative and flexibility and ability to multitask routinely with absolute tact, discretion, and confidentiality.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Support Chairman to ensure consistent and efficient flow of accurate information and communications with clients, colleagues, and business partners

Actively manage Chairman’s calendar and contacts: coordinating events, scheduling meetings, organizing attendees, overseeing all travel arrangements and manage contact database.

Attend meetings to take effective notes to create minutes of the meeting necessary to determine action items for moving initiatives forward.

Prepare materials for the board and board committee meetings, including minutes, action items for approval and other related materials.

Reading, researching, and routing executive correspondence; drafting letters and documents; collecting and analyzing information and initiating telecommunications

Draft correspondence as needed by the chairman.

Follows up on contacts made by the chairman and others while supporting the cultivation of ongoing relationships and outreach activities

Screen phone calls and/or visitors.

Track budgets. Identify issues and report as attention requires. Process financial transactions (check requests, travel, contract worksheets, etc.) and understand their recording.

Performs routine but varied clerical duties in accordance with standard procedures. This includes clerical duties such photocopying, compiling records, filings, posting information, and preparing incoming mail for distribution and processing outgoing mail.

EDUCATION AND EXPERIENCE REQUIREMENTS:

Candidate must possess at least Professional Certificate, Diploma/Advanced/Higher/Graduate Diploma, Bachelor's Degree/Post Graduate Diploma/Professional Degree in Business Studies/Administration/Management, Secretarial or equivalent.
1~4 years' experience as Assistant for executive (preferred)
Proven organizational skills and ability to manage a fast-paced office is essential.
Excellent oral and written communication skills in English (German, Chinese and Malay is a plus)
Ambitious and eager to learn, grow and further develop own career
Ability to handle confidential information with discretion
Strong interpersonal communication skills, motivated and self-driven
Possess organizing and coordinating skills. Strong attention to detail, sound business judgment and strong planning and organization skills required.
Microsoft Office including but not limited to Visio, Excel, Word, Power Point
Need to have a valid driver license

We offer:

Competitive salary.
Allowance/Bonuses.
Car allowances/eventual company car.
Medical Insurance.
Housing Possibilities.
Education and learning opportunities.
EPF, SOCSO
Incentives
Training & Development
Not just a job but a career.

Please apply by sending an email with your resume and information about yourself to [email protected]

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